9 Best Rental Income Trackers (Manage Real Estate Efficiently)

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Managing real estate and rental properties continue to get easier thanks to several new mobile apps and trackers. These are the best rental income trackers you should be using to manage your real estate investments more efficiently.

9 Best Rental Cash Flow Trackers – Rental Property Management Software

Are you a landlord or rental property owner? We understand how boring and nasty it is to keep track of all your income and expenses on all your rental properties.

Tracking things like receipts, invoices, and other paperwork is a big hassle in itself. 

Don’t worry; we have put together some of the best rental income trackers that will help you keep track of your monthly rental income and expenses in an organized way.

I’m all about working smarter not harder.

What’s the point of investing in real estate if you aren’t minimizing time spent while maximizing cash flow? Click To Tweet

What’s the point of investing in real estate if you aren’t minimizing time spent while maximizing cash flow?

That why for a long time now, I’ve been using my own spreadsheet. In fact, I’ve used it to track over 1.5 million in real estate. It’s also helped me walk away from deals that didn’t make sense. Remember, numbers don’t lie.

Using it has helped me:

  • truly see the value of real estate and doing it for myself
  • track the exact numbers to know the ins and outs of my assets
  • answer the question “should I invest in this?” with any property I was curious about

You can have it, too. Just fill out the form below. It’s basically a super digestible, start-it-in-ten-minutes guide…with all the metrics you need to maximize your real estate profits, and avoid too much risk.


Join over 1500 investors who use this spreadsheet

Learn how to calculate the value of your investments in a way that isn’t overwhelming and doesn’t include countless paper receipts. ????





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Even further, the trackers below will eliminate the need to work with an accountant. You may use any of these trackers you find suitable. 

Best Rental Property Management Software

So, without any further delay, let’s get to know about them.

1. Landlord Studio

Landlord Studio - iPhone App

Developed by landlords for landlords, Landlord Studio is one of the most popular property management apps available in the market. The application runs smoothly on both iOS and Android devices.

Designed to provide comprehensive property management solutions, the app lets you track all your rent payments and deposits in just one place.

The app acts as your personal bookkeeper. It has advanced financial features that let you keep your property accounts organized for tax time. 

Besides this, Landlord Studio also helps you automate essential tasks so that you have more time to do the things you want to. You can also screen your tenants and set automatic reminders.

These features are making this app ideal for commercial property managers and residential landlords. 

Speaking of price, it starts at $1.0 per unit. Since the company is offering a 30-day free trial (by using our link), you should not hesitate giving it a try.

You’ve got nothing to lose. There is a reason why I named it one of the best apps for real estate investors

Like what you are hearing? Read more in this full Landlord Studio review

Key Features

  • You can create E Reports for tax time
  • Tenant level expense tracking
  • Tenant Screening
  • Automate rent & overdue rent reminders
  • You can manage all your tenants & prospects 


2. Personal Capital 

Personal Capital Logo

Personal Capital is considered one of the best rental property cash flow trackers. The app helps you track all your income, cash flow, and net worth. 

The application allows you to link your real estate assets and properties. The app is fully integrated with Zillow that makes monitoring your income and expense easier. 

This financial management platform is available in two versions that include: The Free Financial Dashboard and the Wealth Management Service. 

Although the free version is a basic budgeting application, it has a lot of tools you will find useful. While wealth management service is a full investment management service that comes with supports like financial advisors, and live support.

Want to learn more? Read more about the application in our Personal Capital review

Key Features

  • User-friendly
  • Features automated net worth tracker
  • Integrated with Zillow home price estimates
  • Free retirement planner resource
  • Full-service personal financial planning platform
  • Limited accounting capabilities for tax planning


3. Rentec Direct


Founded in 2008, Rentec Direct is a web-based property management tool, designed to help you manage your properties. The tool comes with numerous robust tools that are capable of handling tasks like accounting, property maintenance, bank records, and tenants.

The tool is built, keeping the requirements of professional managers and private landlords in mind. 

Rentec Direct can be used for collecting online rent, tenant and trust accounting, processing online rental applications, tracking maintenance requests, creating tenant screening reports, and more.

The tool’s general ledger accounting functionality enables you to track your rental income and expenses simply and accurately. Unlike most property management tools, Rentec Direct does not compromise on data security. It utilizes two-factor authentication to ensure your data remains secure. 

Rentec Direct begins at $35.00 per month. Rentec Direct offers a two-week free trial and also has a free version for landlords with less than 10 properties.

Key Features

  • Helps you manage your expenses
  • No setup fee and term commitments
  • Mobile app for your tenants
  • Create billing and invoicing
  • Lease tracking
  • Payment processing
  • Rent tracking
  • Tenant tracking
  • Late fee calculation
  • Credit check
  • Supports credit card and online payments

Like what you hear? Read more in this full Rentec Direct review.


4. Buildium

Buildium Logo

Buildium is a well-known web-based property management application offers end-to-end solutions to the property manager and property owners. However, you can use it as a rental income tracker as well. It allows you to control every aspect of your property, including maintenance cycle, rent, vacancy, etc. 

If you own a few rental properties and looking for a more natural way to manage them, you can invest in this application.

Like any other property management app, Buildium has some form of accounting features integrated into it. As a result, it helps you track your payments and refunds. 

This web-based app helps you manage the rent cycle with fundamental features such as ledger accounting, tenant, automated rent, late fee reminders. 

Buildium also helps you to create a custom checklist for the application review process. It gives you a comprehensive tenant screening options to be sure you get the right tenants. 

With Buildium, it is simpler to automate rent collection and receive payment via the app’s tenant portal. 

Key Features

  • Rental applications
  • Tenant screening
  • Rental listing
  • Easy to use
  • A versatile property management tool


5. Landlordy


Are you looking for a convenient way to track your rent payments? Get this fantastic app, called Landlordly. This iPhone app lets you manage all your real estate properties and tenants from a single place.

Using this app, you can track rent your payments and send invoices and payment receipts to tenants. 

Landlordy lets you communicate more effectively and be organized. The application is integrated with the iPhone camera, email, and messaging features. Designed specifically for homeowners and residential property managers, the app helps you manage portfolios of apartments and mobile homes.

You can use your iPhone’s camera to add relevant details. With this app, you can easily export and share your financial data with your accountant. 

The pricing of the Landlordy app starts at $14.99 for a month. The application also has a freemium version that comes with some limitations.

The free version of the app is limited to a single rental unit, tenant lease, and limitations on a number of payment records while the upgraded version gives you more personalization and options for data backup.

Key Features

  • You get instant financial reports
  • Keep track of your rent payments and business expenses
  • Set a reminder for landlord duties
  • Integrated with iPhone camera, contact and sharing options
  • Easy to use on iPhone and iPad

Note: The application works on the iPhone and iPad only. 


6. Rentler Landlord 

Rentler Landlord

Want to see all your rental lifecycle in one place? Get this fantastic rental income tracker from Rentler. This powerful tool is built to automate everything from listing your property to collecting your rent online. 

Creating an account with Rentler is quite simple; you just need to sign up and tell a little about yourself. Subsequently, you can add details about your property, such as property description, photos, amenities.

Besides this, the tool also helps you collect applications, screen tenants, collect rent payments online. Besides this, Rentler Landlord also allows you to submit and track all your maintenance requests. 

Using Rentler Landlord, you can put all your rental payments on auto-pilot. You just need to invite your tenants to pay rent using Rentler and get the amount deposited straight into your account each month. With this software, you don’t need to collect and deposit check for your payment. 

Rentler is free to use for landlords as well as for tenants, but they charge for features like online payment processing, digital forms, and tenant screenings. 

Key Features

  • Tenant tracking
  • Online payments
  • Tenant portal
  • Credit check

7. NowRenting 


NowRenting is another popular rental income tracker that both landlords and rental professionals can use. Apart from tenant management, the app offers you a wide range of features ranging from applicant screening to listing syndication to ACH rent collection to maintenance requests to more. 

The app enables you to manage all responsibilities of the landlord through an advanced cloud-based interface for maximum efficiency. NowRenting lets you generate rental leases with the help of document creators. Apart from this, it also helps you collect rent online and send email reminders to your tenants. 

This easy-to-use tool helps you manage all your rental properties from a single platform. Talking about the pricing, the app has two plans: Professional and Business.

The professional plan costs you $19 for a month while the Business plan charges you $59 for a month. NowRenting also has a free plan that comes with limited features and can accommodate a single user only. 

This application seems to be ideal for property managers, leasing agents, and individual landlords. 

Key Features

  • You can track your rents
  • Create rental billing and invoice
  • Expense management
  • Lease tracking
  • It lets you track vacancy 
  • Manage payment processing

8. RentTracker

RentTracker Cloud

RentTracker is an app for the landlord and manager of rental properties. The app is developed by the company RentTracker LLC which was founded in the year 1999. They recently released an application for iPhone and iPad users.

RentTracker is a cloud-based application that lets you manage all your rental properties simply from your mobile device or even your PC.

With this app, your personal data is fully secured. After all, all your data is protected via Comodo SSL. Not only does this app help you manage tenant-vendor contractors but also your rent payments and expenses.

The app also notifies you when your rental agreement is about to lapse. 

Unlike other rent tracking applications, RentTracker not only organizes your tenant and contractor information but also helps you add rent payments and export financial reports.

Apart from this, the app enables you to find out who is late on their rent, what leases are going to expire. Moreover, you can also print financial year taxables with just a few swipes of your finger. 

RentTracker app is quite straightforward. You can add up to three tenant records for absolutely free of charge. To add more tenant records, you will need to buy extra additional tenant records. 

Key Features

  • Asset & Property Tracker
  • Export financial reports
  • Organize tenant records
  • Manage rent payment and expenses
  • Keeps your personal data secured
  • Works smoothly on iPhone and iPad

See Related: Fundrise Review

9. Quicken Rental Property Manager

Quicken Property Manager

Quicken is a personal finance and rental property management tool that allows users to keep track of tenant information, rental property expenses, and income. The tool is the right fit for businesses of all sizes. 

Whether you’re a property manager or landlord, this tool can help you manage a lot of different tasks at once, ranging from collecting rent to scheduling and managing repairs to maintaining a budget to posting vacancy lists to keep track of your rental earnings and expenses.

It enables you to categorize all transaction data in one place. You can check the performance of rentals and organize all tenant information. In short, Quicken Rental Property Manager lets you automate and facilitate daily tasks related to managing rental properties.

The tool runs smoothly on platforms like Android Native, Cloud, Windows, iOS Native, SasS, Mac. 

Talking about the pricing, the starting price for Quicken rental property manager tool is $29.99/year. 

Key Features

  • Tenant & vendor tracking
  • Accounting & expense tracking
  • Data protection & recovery
  • Complete customer support
  • Affordable and easy to use

See Related: 5 Steps to Effective Budget Monitoring


To be a successful landlord, you need to be organized when it comes to paperwork like invoices, receipts, and more. After all, these documents are necessary to track your rental expenses for annual tax deductions.

In the absence of an accurate expense record, it won’t be easier for you to add it to your rental property expenses. 

In this post, we accumulated some of the popular rental income tracker apps that you can easily use to track your rental expenses and stay organized. These are among the highest-rated apps and tools for tracking rental income and expenses and managing receipts.

You can choose any of the apps you find convenient. If we have missed any of the apps you’re currently using, you may share your experience with that app by contacting me directly.

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